The development of an institutional repository at the Aquaculture Department of the Southeast Asian Fisheries Development Center, Philippines

This paper aims to present the experiences of SEAFDEC/AQD library staff in digitizing institutional publications and developing an institutional repository (IR).

SEAFDEC/AQD IR or SAIR provides a reliable means for its researchers to store, preserve, share their research outputs, enable easy access to and increase the visibility of its scientific publications. The repository uses DSpace customized with some add-ons. Details on the digitization hardware and software, layout, delivery format, and persistent identifier used are provided.

As of March 2012, the repository contains 771 items with 541 downloadable PDFs. SAIR had 88,287 item views, 69,249 PDF downloads and 271,978 searches. SAIR is registered to and indexed by OpenDOAR, ROAR, Google Scholar and WorldCat. It is harvested by AVANO Ifremer, BASE, Sciencegate.ch and OAIster. Initial impact based on indicators in webometrics ranking web of world repositories and research centers was presented. Reluctance to contribute to IR has been observed by the library staff among SEAFDEC/AQD researchers.

The IR can be an effective tool to promote institutional publications and those written by researchers in peer-reviewed journals and to generate higher citations through increased visibility. IR submission policy and procedures are being drafted by the library staff.

SAIR provides free access to all in-house publications of SEAFDEC/AQD. Full-text digitized copies of fish farmer-friendly materials like books, handbooks, policy guidebooks, extension manuals, institutional reports, and newsletters can be downloaded.

SAIR is one of only three open access institutional repositories registered in the Philippines. The paper discusses the lessons learned and issues to be addressed in developing an IR of value to other institutions considering similar projects. Future plans and further development are also presented.